How Do You Share Confidential Documents?

With the advent of the Internet, life and business have become much easier. Conducting business is much more convenient because paper documents have been replaced by digital ones. When sending documents online, it is important to pay special attention to security in order to keep sensitive information safe. For this reason, it is always necessary to ensure that secure file sharing is in place. Use best practices to protect data and improve collaboration.

File Encryption

Keep the file confidential and choose strong encryption. Then you can move your documents with confidence. It doesn’t matter if you’re uploading them to the cloud or transferring documents to backup storage, it’s important to make sure that your data is secure.

There are different solutions for file sharing. They all offer different features and possibilities. Not all of them use encryption, so special attention should be paid to this aspect. Otherwise, intruders can easily gain access to confidential information and take advantage of it. If users want to avoid the situations described above, SmartFile is a great solution. This tool provides a guarantee that the files will be encrypted all the time. If you’re on the go, you don’t have to worry that all your valuable information may be disclosed to third parties or be subject to unauthorized exposure.

Additionally, you can encrypt your device to protect the information on it in case it is stolen or lost. This option is accessible in the settings of any device. If unauthorized users get hold of it, they will not be able to access the information without a password.

Creating a Strong Password

If you do not know how to use file sharing software to ensure security, make sure you create a strong password. When sharing documents, this is a prerequisite. The simplest passwords often include the user’s date of birth or “qwerty”. It is important to create a strong password to ensure protection. Here are some tips that can be useful in this case:

  • do not choose only numbers or letters, try to come up with a complex combination of more than 10 characters;
  • do not write down the password itself but only a hint or tip that will help you remember it;
  • do not use one password for everything;
  • avoid including personal information in the created password;
  • always choose double authentication.

In addition, it is highly recommended to change your password from time to time. Don’t pay attention to the minimum password requirements on different sites. Short passwords are always easy to crack, so follow your own standards. Create long and complex combinations.

To make it easier to work, the same password is often used on different sites. This is a big mistake. Users think that passwords are hard to guess but this is not a problem for hackers. Cybercriminals have a lot of questionable ways to get hold of personal information.

To make sure your password is secure, you need to update it every 30 to 60 days. It is not difficult to get used to this procedure. This way you can significantly increase the security of your documents. Remembering all passwords is difficult; therefore, you can trust a password manager. Their function is to generate and save strong passwords. Then, the user does not need to change them manually.

Sharing URLs

To create secure documents and hide sensitive information, you can choose to share URLs. Even if the personal account is compromised, the hacker will not have direct access to the information. When creating a URL, you need to make sure that the document has a password.

If the exchange of confidential documents will be performed via URLs, it will help to avoid various problems. Some of them, for instance, may arise because of the large volume of files. Using this method greatly reduces the risks of hacking. Use the best ways to protect important information when sharing documents.