Whether you’re a local business in Canada or a multinational corporation, business travel is an essential part of running and maintaining your operations.
While video technology advancements have helped manage and reduce the need for travel, there are still many situations where having a person present is essential.
Managing these corporate travel situations is becoming an increasingly important aspect of any business, as you’ll have to control the budget of the trips, the costs of travel and accommodation while ensuring that employees are satisfied and happy with their journey.
It highlights one key point: the importance of corporate travel management.
What is Corporate Travel Management?
In basic terms, corporate travel management is how people manage and handle the travel plans and budget of employees and management. These experts ensure that the travel is properly and professionally managed without jeopardizing business productivity.
Corporate travel management can be managed by in-house employees or external consultants. It’s always better to focus on the latter than the former as the benefits are more pronounced.
What do Corporate Travel Agents do?
As specialists in the field of corporate travel, they have extensive experience in handling business travel, charging a fee or a commission every time you use them. In many cases, they’re available 24/7 as they understand that you’ll need their services when required. They can also help you with the following:
- Create and manage travel itineraries
- Search for deals for flights and accommodation
- Organize transportation in some cases
- Manage suitable arrangements based on travellers’ needs
- Ensure control for travel costs and policy compliance
- Extend and manage the travel plans of travellers
- Handle post-trip tasks, such as financial reconciliation
Why is it Important?
There are three main reasons why businesses use corporate travel management companies to help them:
1 – Efficiency of Travel
If your primary job is to find deals within a budget and book flights and accommodation for clients, then the efficiency you manage these tasks will be better than someone who does it alongside their other jobs. That’s the benefit of bringing in a corporate travel company or consultant (https://frontierlodging.com/).
They’ll manage all aspects of your travel, from finding and booking deals to assisting with post-trip financial reconciliation. Most importantly, they can do it within your budget and timeframe, such as if you need to book a last-minute trip, ensuring that you get the best service possible.
2- Focuses In-House Resources on Other Matters
You can alleviate pressure off your in-house administration employees by letting the company or consultant handle the corporate travel workload. This allows your employees to focus on their own work while empowering them to take on more work that arises without overloading them.
A dedicated corporate travel consultant will take care of these tasks so you and your staff can focus on everything else, resulting in better use of your time, resources, and even budget.
3- Significantly Reduce Costs
One of the most major advantages of using a corporate travel management agency is the opportunity to reduce travel costs.
As the agency will search for and book accommodation rates, insurance, airline tickets, and any other related expenses, you can save thousands on deals while maintaining boosting your business’ benefits.
The Bottom Line
The hiring of a corporate travel agent to handle your travel needs makes sense when you consider all the advantages that come with it. These experts can ensure that your employees are safe while travelling while ensuring that the trip complies with the company’s policies and rules. You’ll have more time to focus on managing and growing our business instead of spending time travelling.